AVA is an AI renewal coordinator that monitors your agency's inbox, tracks producer license and policy renewal dates, and prepares every response for your review before it goes out.
Producer licenses, E&O policies, and carrier appointments all run on separate renewal clocks. When that tracking lives in someone's head or a shared inbox nobody owns, a missed date means a lapsed license or a client left uncovered.
AVA reads your renewal inbox continuously, so a notice never sits unopened for days waiting for someone to have time to deal with it.
AVA connects to Gmail and watches for renewal, policy, and license notices as they arrive, not on a weekly check-in.
Once a renewal is detected, AVA logs it and keeps working the case until it's resolved, not just flagged once and forgotten.
AVA prepares the renewal reply using what it knows about the client or policy, and queues it in Gmail Drafts. Nothing sends without your review.
Every step is logged, so when a regulator or client asks what happened on a given license, there's an answer.
No. AVA prepares and drafts the renewal, then queues it for your review. Nothing reaches your client without your explicit approval, that gate never gets skipped.
Yes. Every closed renewal gets a UNIT-branded archive PDF, every draft, every reminder, every approval decision, with a QR code linking to a signed, downloadable copy for a full year.
AVA connects to Gmail via OAuth2 and a real-time watch webhook. You choose which inbox she monitors, and you can revoke access at any time.
Yes, cancel any time, no questions asked. Your data stays accessible for 30 days after cancellation.
AVA also handles renewals for compliance and licensing firms, and it started as a fix for IT and digital agency renewal tracking, still its primary use case today.
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